HS Accountabilities and Responsibilities

For the full list of UNSW HS responsibilities for workers and others please refer to: HS336 Health &Safety Responsibility, Authority and Accountability

HEAD OF SCHOOL

The BEES Head of School ensures all activities undertaken within the school comply with UNSW HS procedures.  In particular, the Head of School ensures that all supervisors, staff, students, contractors and visitors are aware of their respective HS responsibilities and accountabilities.

The Head of School must:

  • Display and communicate the UNSW H&S policy to all staff and students in BEES and ensure the UNSW HSMS is implemented across all work units within the School
  • Ensure there is a fully functional HS consultation mechanism (i.e. a HS Committee comprised of BEES HS Reps from work groups and management)  to raise and resolve HS issues and to communicate management decisions that could impact on the HS of BEES workers and others
  • Ensure that the health and safety risks associated with the activities of BEES are identified and assessed by the supervisor responsible, and that identified risks are controlled so far as reasonably practicable and in accordance with the hierarchy of risk controls
  • Ensure that risk management is undertaken at the design phase for any new buildings, refurbishments, facility upgrades and equipment design. In addition, ensure all supervisors follow risk management procedures when planning new experimental work or purchasing new materials and equipment
  • Ensure there is sufficient allocation of resources to implement an inspection, testing and monitoring program for all plant and equipment that could pose a risk to health and safety
  • Ensure there is a system of formal approval for activities that pose health and safety risks, particularly for research and teaching activities
  • Ensure all staff and students receive the appropriate information, instruction and training, and the necessary supervision to perform their work or studies safely
  • Identify potential foreseeable emergencies that may arise in either spaces allocated to BEES or through BEES field work related activities and ensure appropriate personnel, equipment  and resources are available for their management
  • Ensure all relevant HS documentation is competently completed by local area supervisors and submitted to ensure BEES is compliant with regards to official recording keeping and document control
  • Review the HS performance of BEES with regards to incident and injury statistics, training attendance, audit results and progress with implementation of corrective actions. 

SUPERVISORS

Supervisors of laboratories or specialist work areas, research or professional staff groups, classes and field trips are responsible for carrying out the following requirements in accordance with UNSW and BEES procedures and guidelines:

1. Inductions and Training

  • Supervisors must ensure that staff and students are competent to carry out safely any tasks which carry a HS risk. Until they are deemed to be competent, they must be appropriately supervised.
  • Supervisors must devise a training needs analysis (HS094) and develop and implement a training plan (HS092) for all new staff and students as soon as possible after they start work or study. Copies of such plans are to be sent to the Health and Safety Manager.
  • All new staff, students and volunteers, visitors and contractors must receive appropriate HS inductions at the earliest opportunity.  These inductions can be general (HS006), for specific laboratories (HS049), for contractors or for visitors (HS630).  Additional evidence of appropriate induction (for anyone with a zID) is documented by the inductee logging onto Safesys (Competencies) and declaring as read the relevant Risk Management and Safe Work Procedure Forms. In some cases, e.g. plant and equipment, appropriate induction forms must be developed and used. For people without zID supervisors should annotate on one of the induction forms listed above that the inductee is familiar with the content of the relevant Safesys forms
  • Supervisors must ensure that after staff, contractors and labour hire employees have completed inductions and training they assess the individual's ability to apply the knowledge/skills learnt during the training so work is conducted safely. Records of this assessment must be kept by the local area.

2. Inspections

  • All areas, including offices, are to be inspected quarterly (see appropriate checklist: Workplace HS Inspection Checklist HS048ab)
  • Any corrective actions identified must be reported on Harm to Zero and carried out within an appropriate timeframe.
  • Supervisors are to retain the original of the inspection form. A copy is to be sent to the Health and Safety Manager.

 3. Risk Management

  • Supervisors must ensure risks are controlled so far as reasonably practicable and in accordance with the hierarchy of controls, and that the implemented risk controls are regularly reviewed.
  • Risk Management Forms identifying risk controls must completed in Safesys and approved for for all research projects, classes, fieldwork and use of plant and equipment.
  • Draft Risk Management forms should be submitted for review to the BEES Health and Safety Manager (or other appropriate person) for review. Once they are deemed to be satisfactory, the nominated Approver should then log in and approve the document.
  • Risk Management forms should demonstrate evidence of consultation with workers and others and also identify the relevant legislation and Australian Standards used to prepare the document. The forms must be reviewed regularly (at least annually for forms that identify medium or high risks).

 4. Fieldwork

  • Supervisors should consult HS019 Factors to Consider in Fieldwork Risk Management before  preparing Risk Managements forms for fieldwork activities  
    • Notification of fieldwork should be made using the Activity Form in Safesys after relevant RMF and SWPs associated with the work have been approved. The Health & Safety Manager should be selected as a specialist Approver for this document. If the fieldwork involves boats or diving the Boating and/or diving Officer should also be selected as Specialist Approvers
    • Supervisors must ensure that students on undergraduate class field trips submit a HS009 Fieldwork Participant Form.

5. Safe Work Procedures

  • Safe Work Procedures (in Safesys) must be written for all hazardous procedures and for plant and equipment that poses a risk to health and safety.
  • A copy of the SWP should be displayed near the plant or equipment or where the procedure is carried out and all staff and students inducted to undertake the process or use the plant and equipment must register that they have read and understood the document in Safesys Competencies.
  •  Uncontrolled printable copies can be made for persons or organisations outside UNSW.

6. Hazardous Materials

  • Ensure an up to date database of Safety Data Sheets for all hazardous chemicals used or stored in a laboratory area is maintained and regularly reviewed.  The Safety Data Sheets must be available to all laboratory or emergency personnel.
  • Ensure all chemicals stored in a laboratory are listed on a chemical register and regular inventories undertaken, if the chemical inventory is not controlled through SciQuest
  • Ensure appropriate signage is displayed both on the exterior door and within the laboratory. After hours contact details for the supervisor must be lodged on the building’s Dangerous Goods manifest and with security.
  • Ensure appropriate PPCE (determined by the SDS) is available, and enforce that it is stored and used correctly. Records verifying correct use of PPCE must be kept.
  • Ensure spill kits(including appropriate personal protective equipment such as chemically resistant gloves, goggles and respirator with cartridges) and first aid facilities are readily available
  • Ensure waste is disposed of in a timely manner and in accordance with the relevant waste disposal procedure.

 7. Reporting

  • Ensure all hazards, incidents and injuries concerning staff, students or areas under a supervisor’s control are reported on Harm to Zero (accessible via the "My Staff Profile" tab on myUNSW).

 8. Documentation

  • Supervisors must ensure documentation control procedures are followed and registers are kept up to date. Registers include local area risk register, training register, and an inspection testing and monitoring registers. The Health and Safety Manager must receive copies of all registers for School HS records.
  • All documents must be written using the most recent UNSW HS template.
  • Use Safesys (Plant and Equipment) to keep maintenance and training records.

9. Special Requirements

  • Where radiation, genetically modified organisms, listed carcinogens, firearms, explosives, etc, are used, supervisors must adhere to all licencing and storage requirements.
  • Supervisors must ensure that all procedures concerning boating and diving are followed.

STAFF

Each member of staff is responsible for ensuring his or her own work environment is conducive to good HS practice by:

  • taking reasonable care for his or her own health and safety, and
  • taking reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons, and
  • complying, so far as reasonably able, with any reasonable instruction that is given to ensure work undertaken does not breach the NSW WHS Act 2011, and
  • co-operating with any reasonable policy or procedure relating to health and safety i.e. UNSW HS policies, procedures and guidelines and BEES HS protocols , and
  • following safe work practices at all times, and encouraging others to do the same, and
  • notifying their  supervisor immediately, if or when, an unsafe work practice or work environment is identified
  • taking action to avoid, eliminate or minimise hazards
  • making proper use of all safety devices and personal protective equipment
  • Seeking information or advice regarding hazards and procedures before carrying out new or unfamiliar work
  • Being familiar with emergency and evacuation procedures, the location of first aid and emergency personnel and equipment, and if appropriately trained, the use of such equipment.

STUDENTS

Each student is responsible for:

  • taking reasonable care for his or her own health and safety, and 
  • taking reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons, and
  • complying, so far as reasonably able, with any reasonable instruction that is given to ensure UNSW is not in breach of the NSW WHS Act 2011, and
  • complying with UNSW HS policies, procedures and guidelines and BEES HS protocols ,
  • Taking action to avoid, eliminate or minimise hazards
  • Making proper use of all safety devices and personal protective equipment
  • Seeking information or advice regarding hazards and procedures before carrying out new or unfamiliar work
  • Being familiar with emergency and evacuation procedures, the location of first aid and emergency personnel and equipment, and if appropriately trained, the use of such equipment.

CONTRACTORS

Contractors and subcontractors, whether engaged by Facilities, Faculty of Science or School of BEES, must comply with all relevant legislation and with UNSW HS procedures and requirements.  In addition, contractors and subcontractors must communicate their intentions to lab supervisors before proceeding with any work, maintenance or repairs in any lab area.

Contractors are responsible for:

  • Identifying and assessing any potential HS risks associated with the work they are going to perform
  • Providing a Site Safety Plan or a Safe Work Method statement, depending on the project size
  • Ensuring that all equipment used on site has been tested and tagged according to relevant legislative requirements
  • Training their contract employees in safe work methods, and providing copies of training records to the relevant UNSW representative
  • Undertaking regular site safety inspections
  • Communicating with all relevant parties, before commencing work, where the work might adversely affect the health and safety of the UNSW or BEES community
  • Investigating and reporting promptly any hazards or incidents to the relevant UNSW representative, and where necessary to WorkCover
  • Using the personal protective equipment, protective devices, signage and barricading required by law.

VISITORS

Visitors are responsible for:

  • taking reasonable care for his or her own health and safety, and
  • taking reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons, and
  • complying, so far as reasonably able, with any reasonable instruction that is given to ensure UNSW is not in breach of the NSW WHS Act 2011, and
  • ensuring they receive an appropriate level of induction (safety instruction) for their purpose of visit