Note: the link to Safesys is located on the main BEES Health and Safety page. If you cannot access the page (i.e. it has not been shared with you) please consult the BEES Safesys Administrators.
For detailed information see the HS329 Risk Management Procedure.
To ensure all health and safety risks associated with BEES activities are identified and risk controls implemented, Risk Management must be undertaken and documented using the Risk Management Form (RMF) in Safesys.
The Risk Management procedure is a 4-step process:
- Identify the hazards
- Assess the risks (to prioritise the implementation of risk controls)
- Control the risks (using the hierarchy of risk controls)
- Review the effectiveness of the risk controls
Supervisors have the responsibility to carry out risk management for all activities under their control. However they may delegate the task of completing the form to their staff or PhD students, provided the person assigned the task is competent to do so, as outlined in the HS329 Risk Management Procedure. Consult Hazard Management for assistance with completing risk management for specific areas, such as for fieldwork or chemical safety.
Supervisors are self-approvers but are strongly advised to ensure their documents are reviewed prior to approval. Once approved, risk management forms are available to the entire university population to clone. All staff, students, volunteers and contractors (i.e. workers and others) who have acknowledged information contained in the form must use the control measures nominated.
Risk Management forms must be regularly reviewed with the frequency of review determined by the severity of risk. For low risk activities it is suggested the review period be set at 3 years. However, if the risks are assessed as Medium or High then the review period should be annually. RMFs must be reviewed if there is an incident or there is other evidence the risks are not being appropriately controlled. Reviews should also be undertaken if there is a change in process, new hazards are identified or other reasons, as outlined in HS329.
It is expected that no paper form will be in current use by the end of 2015.
Each supervisor must maintain a HS653 Hazard and Risk Register, which includes:
- Hazard category
- Description of Risk/Harm
- UNSW procedures/documents
- Overarching risk controls
These local area registers must be current and sent annually to the BEES Health and Safety Manager for compilation into a School Hazard and Risk Register.